Invitation to submit a proposal

Face-to-face conference

It is a condition of making a proposal that you agree that all proposal presenters will be attending the conference in-person and that all presentations will be delivered face-to-face. Delegates will be able to network with colleagues in person. 

Submission conditions

The 2026 conference is being held face-to-face in Darwin, Australia and all presenters are required to be present in-person for their presentation (hybrid or virtual presentations will not be accepted). 

• All presenters must respond to the invitation to join our program app platform Sched and upload their photograph and bio no later than 6 July 2026.
  
• All conference presenters must register by 6 July 2026, and pay, for at least the day they are presenting (and every other day they are attending the conference). We reserve the right to withdraw presentations if this condition is not met.
• All abstracts must be prepared accordance to the guidelines provided. Incomplete or incorrect submissions will be rejected. 
  
• If the abstract is selected, consent is provided for the presentation slides (for oral presenters); video; audio recording and photos taken during the oral presentation to be used and published following the conference by Australian Evaluation Society unless permission is withdrawn within 14 days of the conference closing. 
  
• If the abstract is selected presenters are required to ensure that all aspects of their presentation, including language, visuals, and content, are respectful, culturally sensitive, and inclusive. Presentations should not contain language, imagery, or messaging that could be considered discriminatory, offensive, or harmful to any individual or group based on race, ethnicity, gender, sexual orientation, religion, disability, age, or cultural background. Submission of your abstract/s implies you have read, understood and comply with these conditions.
  
• The person submitting the abstract should be the nominated main contact of your abstract. All correspondence relating to the submission will be directed to this person, and they should in turn distribute to any other co-presenters.
  
• Should your proposal be accepted, you must immediately inform the organisers of any change of, or withdrawal, of presenters. The AES reserves the right to remove presentations from the program where substantial changes have been made to the original presenter roster, or to the abstract.
  
• If you are submitting more than one abstract a separate submission must be made for each one.
  

Promotional proposals that are pitches for tools, apps, or AI products, rather than scholarly, practice-based, or reflective contributions will not be accepted for aes26. If you wish to promote or demonstrate a tool, product, or service, opportunities are available through the conference exhibition. Please contact the AES office for information about exhibition packages. We appreciate your support in ensuring the program remains focused on high-quality evaluation content.

Note: Agreement to these requirements is a condition of submitting a conference presentation proposal.